Below is the full range of services we offer to running and bicycling event organizers. You can pick an choose which service(s) you need. As we organize our own events, we know all tasks very well.
When you hire us for on-site activities, we send you a formal contract to sign describing all requested services and pricing ( Please contact us to request a free quote (SWSportsReg.firstname.lastname@example.org) we reserve the right to ask a $250 deposit if you do not use our online platform for event registration). After the event is over, we will send you a financial report with the exact charges. We guarantee our services and will not charge in case we do not provide the contracted service(s). Upon request, we can submit post-event reports and payments to federations on your behalf. Prices indicated below include taxes and mailing expenses. There is no hidden fee!
+++ Online Operations
> Online Registration and Results Platform: SWSportsReg.com
We have developed
SWSportsReg.com, a versatile online platform to power registration, post live results, manage volunteers, and sale merchandises. Several events (e.g. in case of series) can be linked for fast registration by participants. We have a built-in peril insurance in case of natural disaster. The platform can be used at the event venue if you have internet access, a computer (or mobile device), and a printer. Contact us for customization.
Pricing based on event entry fees
> Customized Racing Numbers
We print racing numbers for running, mountain biking, and road events in house. This allows us to customize the graphics, and add the participant names upon request. Also, we charge only for the quantity used (e.g. if you request 278 numbers, we charge only 278 numbers, not 300+).
> Basic Event Website (Design and Coding)
An important piece of communication with prospective participants and sponsors is a well designed website. In the past years, we have learnt graphic design and HTML coding to develop simple, but eye-pleasing sports-related websites, such as
, LaRouedOr.com , and AZFunRideSeries.com . If you need advanced features (e.g. AZFallSeries.com ), we have partners able to develop more complex websites. SWSportsReg.com Pricing based
on event needs
+++ On Site Operations
> On Site Registration and Event Reports
We travel to the event site(s) to manage packet pick up, and provide all items to run late registration via ArizonaReg.com (computers, printers, etc). If outdoors, we bring up to 2 tents labelled 'Registration'. For most events, we collect pariticipant release forms and assemble them into binders on behalf of organizers. For USA Cycling events, we also can submit all post-event reports and payments on the behalf of organizers.
> Manual Scoring and Timing
With 20+ years of experience in the field, we can score manually events with up to 400-450 runners or cyclists in the arena at the same time. For events on short courses races over multiple laps, we can also provide lap cards and bells.
> Omnium and Stage Race Scoring
Some events taking places over several days and stages need to create an overall classification based on racing time or points. We can assist organizers with such scoring of omnium and stage race general classifications.
> Finish Line Cameras
Frequently used for cycling events, we operate 2 camcorders and a dedicated computer to record tight finishes and help with fast results production.
> Start/Finish Flags and Finish Tent
If you do not rent/have start and finish trusses or flags, we can provide you with 17' tall sails and a finish line tent for easy identification of the areas by participants.
> Crowd Control Barriers and Delivery Truck
If you want a professional-looking start/finish area set up with crowd control barriers without paying thousands of dollars, we own 400+ linear feet of barriers and 140+ orange cones. We also own a truck to move all this equipment. Pricing is based on the distance away from our headquarters (i.e. Tempe, AZ).
$250 for up to 50 miles $350 for 51-90 mi
$500 for 91-200 mi ask a quote for 201+ mi
> Vehicle Banners and Flash Lights
To improve the safety of your cycling event on open roads, we have acquired banners with the text "Bicycle Event Ahead" (currently 20) and magnetic orange flash lights (currently 10) that can be mounted on vehicles.
+++ Event Preparation and Management
> Full Design and Preparation of Flyers
We summarize your entire event in a 1-2 page document that lists all your racing divisions and start times. Our flyers comply with USA Cycling requirements, thus can be used for official bicycle races.
> Event Technical Guides Design, Preparation, and Correction
Most events taking place over several days, and all international level bicycle races, need a document listing all the details about the event. We have expertise to prepare such technical guides that do comply with UCI regulations (i.e. internation level).
on event needs
> Event Management / Race Director Services
Since we organize events ourselves and assist many organizer all over Arizona, we have the skillset to entirely manage your event if you desire a professionally-run event. We can also teach you most of what we know so that you take control of your event over time.
on event needs
> New Course Inspection
If you want to make sure the course you are thinking about is suitable for a safe event, our manager, who is a senior referee for USA Cycling, can visit the venue and test the course. .
> Event Permitting
Permitting an event can be very complicated depending upon the city/county/state borders. As we organize our own events, we are very familiar with the procedure and government agencies requirements, thus can assist you with event permitting.
on event needs
> French / English Translation
International events may require French/English translation of race-related documents. Our manager being a native French speaker, he can assist with such specific translation for sporting events.
on event needs
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